19 Actionable Tips To Reduce Your Fleet Management Costs

Reduce your fleet management costs with these 19 actionable tips.

In fact, these same strategies have helped some of our customers reduce their annual fleet management by up to 20%.

So, if you want to reduce your fuel costs in a period of fluctuating prices, you’ll love this list of tips, techniques, and strategies.

Let’s get started.

19 Tips To Reduce Your Fleet Management Costs

1. Reconsider how you purchase your fuel
2. Invest in GPS Vehicle Tracking
3. Avoid Idling at all costs to reduce costs
4. Have you considered Bodywork Aerodynamics?
5. Upskill your drivers with training
6. Avoiding speeding by setting restrictions
7. Challenge your drivers to improve their performance
8. Analyse individual scores with Driver ID
9. Cut weight by getting rid of excess items
10. Drive further with higher quality fuel
11. Drive less by optimising your routes
12. Only use aircon when required
13. Increase vehicle lifespan with regular testing
14. Get the best performance with advised manufacturer vehicle specifications
15. Use less fuel with engine start-stop
16. Spot potential issues early to avoid expensive repair costs
17. Make tyres last longer with tyre pressure checks
18. One driver – one vehicle
19. Combine Fuel Cards & Telematics for 20% saving

1. Reconsider how you purchase your fuel

One of the largest expenses for any business that operates vehicles is fuel.

Most businesses go with the cheapest supplier without considering what else they need like online systems and access to fuel stations across the country.

Some businesses are even still using cash or credit cards to purchase fuel.

When it comes to reconsidering how you purchase your fuel check the following:

1. Access to Fuel Sites

Think about where your vehicles are and check your new supplier has sites close by that you can use.

Having to drive further afield for sites only means you’re using more fuel than you need to be.

2. Online Management Tools

Managing vehicles isn’t easy. You have to keep on top of annual services, tax renewals and MOT.

Choose a supplier who makes your life easier that provides a system to look after all of this.

You also want to be able to access your fuel card data at any time and be able to create fuel spend and usage reports at the touch of a button.

3. Price

Once you know you have access to the sites you need and online tools it’s time to look at price.

Ultimately you want to reduce your fuel costs so compare prices over a three or six-month period to discover how much you could have saved.

Fuelwise Fuel Card

2. Invest in GPS Vehicle Tracking

You shouldn’t look at GPS Tracking as another expense, many businesses do this without realising the full potential.

Using the data, you receive can help to reduce your annual fuel costs by up to 20% per vehicle.

When you compare this saving against the cost of GPS Tracking you still make a huge saving.

Here’s three ways that GPS Tracking can help reduce your fuel costs:

1. Journey History

Examine the routes your drivers are taking and plan new routes that are quicker, saving you time and money.

2. Driver Performance

You can receive regular reports highlight your best and worst performing drivers when it comes to speeding, acceleration, braking and cornering.

Identify the drivers who are costing you the most and help them improve.

3. Fuel Card Integration

Linking your fuel cards and GPS Tracking provides accurate Miles Per Gallon reports.

These reports let you know how many miles your vehicles travel for every gallon of fuel.

The lower the number, the less miles you travel and the more you spend.

Like Driver Performance, Fuel Card Integration will identify your worst performing drivers and help them improve.

3. Avoid Idling at all costs

Idling is leaving a vehicle’s engine running while the vehicle is not in motion.

Drivers might do this when eating lunch.

Vehicles on average are idling 25% of the day or 0.63 litres per hour.

This can result in a lot of fuel being wasted.

The percentage for plant and machinery can be even higher.

Are you thinking how you can prevent idling?

1. Use Idling Reports

GPS Tracking devices provide reports for idling.

They tell you how long a vehicle spent idling, what time and where.

You can use this information to inform drivers not to idle.

Then monitor to ensure they are following your instructions.

It’s as simple as that.

4. Have you considered Bodywork Aerodynamics?

Reducing the gap between tractive units and trailers reduces air pressure, as does running smooth sided bulkers.

Impressive fuel consumption reduction figures are being reported for the latest ‘snoop-nosed’ high-roof curtain sided trailers.

More modern vehicles are designed with this in mind, so do your sums: perhaps the cost of upgrading can be offset against the savings from a more aerodynamic and economical vehicle?

5. Upskill your drivers with training

Your drivers are key parts of your business.

How they interact with customers and other road users effects your reputation.

Providing your drivers with regular training is worth exploring.

Learning new skills and driving practices can lead to a reduction in costs for you.

6. Avoiding speeding by setting restrictions

Every driver at some point has broken the speed limit.

Even if it’s doing 31 in a 30, the limit has been broken.

Some drivers speed excessively, and we all know speeding results in more fuel being used.

Consider putting speed restrictions in place.

Not only will you increase the safety of road users, but also use less fuel resulting in lower fuel spend.

7. Challenge your drivers to improve their performance

Everybody loves being rewarded for good performance.

Your drivers included. Incentivize them to improve their driver performance.

The driver who records the biggest change could win a prize of your choice.

You benefit from staff driving better, for example, less speeding, rapid acceleration, and harsh braking.

We can help you achieve this with our GPS Driver app.

Each driver can compare their score against the company average and see where they need to improve.

Driver Performance

8. Analyse individual scores with Driver ID

Do your drivers share vehicles?

This can make it hard to achieve performance if scores are made up of multiple drivers.

This is where you need Driver ID Fobs.

Get individual scores for each driver and know exactly how each one is performing.

Once you do this, you’ll be able to put measures in place to help reduce your spend.

9. Cut weight by getting rid of excess items

The more weight in your vehicle the more fuel it requires.

Have a look around and see what you can remove.

Or plan what you need in advance and only take those items.

This might sound very simple, but it is very effective.

According to the EPA, for every 100 pounds taken out of the vehicle, the fuel economy is increased by 1-2 percent.

10. Drive further with higher quality fuel

Do you find yourself getting less miles with fuel from certain fuel stations?

This could be down to the quality of the fuel they sell.

Compare two different brands and find out which one gets you more miles.

Then you will know which fuel station to use.

Get started by using our online fuel station finder.

11. Drive less by optimising your routes

This is a major one for companies carrying out deliveries.

How do you do your route planning?

The routes you use could be causing you to drive excel miles.

Take some time to examine your routes and look for quicker ones.

Driving less will help reduce the amount of fuel you consume.

Have a look at our online fuel station finder.

Online Fuel Station Finder

12. Only use aircon when required

This one always sparks a debate.

But it can have a real affect.

You should only use aircon when required.

Using the aircon and even driving with the window down can affect your fuel usage.

13. Increase vehicle lifespan with regular testing

How often do you service your vehicles?

Certain types of vehicles such as HGVs are required by law to test often.

If you don’t test your vehicles regular, you should consider starting.

The chances of catching a defect quicker are increased.

Catching it early can help to avoid a massive repair cost.

You also improve your vehicles condition and can decrease running costs.

14. Get the best performance with advised manufacturer vehicle specifications

Following on from the last post.

When you do service your vehicle always check the manufacturer’s specifications.

They will provide the correct specs for cooling systems, drive train, suspension, and other components.

Following the advised manufacturer specifications can help avoid costly problems.

15. Use less fuel with engine start-stop

Modern vehicles these days will have a start-stop feature.

It cuts the engine when stationary to reduce fuel consumption.

It’s very simple and reduces the amount of fuel you use.

Not only does it reduce fuel, but it also helps reduce carbon emissions.

Everybody wins!

Engine Start-Stop

16. Spot potential issues early to avoid expensive repair costs

The earlier you spot a defect the better.

Catching it early will cost a lot less than catching it late.

You can spot defects by carrying out Daily Vehicle Checks or with regular servicing.

17. Make tyres last longer with tyre pressure checks

Tyres are expensive to replace.

Even more so if you are replacing them often.

Not only that, but poorly maintained tyres can also lead to a breakdown or accident.

Testing your tyre pressure can be done by;

  1. Removing the valve dust cap and placing the pressure gauge onto the tyre valve stem
  2. Press down the gauge to ensure you get an accurate reading
  3. Check the reading to determine if you need to deflate or inflate your tyres

Make sure you test all four tyres as tyres can vary significantly.

A tip for accurate readings to is to test your tyres when they are cold.

18. One driver – one vehicle

A good driver allocated their own vehicle will record better fuel consumption returns than drivers on a variety of vehicles.

Generally, a “one driver, one vehicle” policy results in other savings.

Such as lower maintenance costs, longer tyre life, reduced brakes, and clutch wear.

One driver, one vehicle allows you to get a fair comparison between drivers allowing you to easily identify your best drivers.

19. Combine Fuel Cards & Telematics for 20% saving

Your Fuelwise Fuel Cards and Telematics devices can be linked together.

This provides an overview of accurate MPG usage to enhance performance.

You also have increased control over fuel costs due to a detailed analysis and reporting.

This combination has helped some customers to reduce their annual fuel costs by as much as 20%.

We hope this post showed you how to reduce your fleet management costs using our tried and tested methods.

Tips 1 and 19 are what we can help you best with – combining our solutions to help you reduce your annual fleet costs by 20%.

If this saving sounds appealing then complete the form below for more information.

Recap

Now you have access to 19 Actionable Tips To Reduce Your Fleet Management Costs.

Which one will you use first?

Or have you used any and noticed a huge difference?

If you would like to discuss our fleet saving solutions, complete the form below.

    Why our customers choose Fuelwise
    VES Transport

    VES Transport

    “I have been using Fuelwise fuel cards for many years and both the product and level of service is exceptional. To manage my business daily I use Velocity to monitor fuel spend and transactions and e-Route helps my drivers find any of the thousands of sites available with the Fuelwise fuel card. My Account Manager is always on hand to help and goes the extra mile to ensure everything is running smoothly”.

    MDE Installations

    MDE Installations

    “Fuelwise is very customer focused and were able to provide what I needed for this project where others couldn’t. The e- Route app helps our engineers find Core sites instead of Non-Core sites which helps with efficiencies and cost savings. Velocity is well managed, and I can create plenty of reports and my Account Manager is always on hand to help. With GPS Tracking built into Velocity I can view distance travelled, speed etc. and driver contact details without having to open another system.”

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