As a Fleet Manager you probably have to balance a lot of responsibilities from route planning to maintenance scheduling and vehicle checks.
Improving efficiency will not only help lower your workload, it helps the business to perform better. By having a fleet management system in place you can ensure all your drivers and vehicles are performing as required. You can also tackle problems before they escalate.
Here are nine things you can do maximise your fleet;
1. Access Real-Time Information
Before you can make any decisions, the first thing you need is to be able to see your fleet. This means being able to view your drivers and vehicles location in real-time.
This can be achieved with the installation of a telematics system, which provides accurate locations and performance metrics. As a result, you will have the real-time information you need and the system to help with the rest of our solutions on this list.
2. Implement GPS Tracking
A key part of attaining real-time information will be a GPS Tracking solution which provides instant details of your fleets location. This is vital if you need to make quick decisions and change a drivers route or destination. With a GPS Tracking system in place you will be able to see at a quick glance which driver to select.
GPS Vehicle Tracking can be used for much more than checking locations. Other features include Driver & Vehicle Performance and Fuel Card Integration, while also being used as a security enhancement.
3. Improve Route Planning
An effective method to manage your fleet and achieve maximum efficiency is by route planning. There’s more to route planning than simply finding the quickest way from Point A to Point B. You have to consider expected fuel consumption and available refuelling sites.
If a vehicle spends a lot of time stuck in traffic with the engine idling, then a lot of fuel will be consumed and wasted. With effective route planning you can prevent this from happening.
4. Monitor Driver Behaviour
Being able to monitor driver behaviour and performance is essential. Being able to view instances of speeding, harsh acceleration and breaking, along with idling will allow you to put steps in place to prevent these from happening. You can generate league tables to highlight the best and worst performing drivers, with rewards on offer to the drivers with the biggest improvement.
By being on top of driver behaviour you can also monitor fuel usage. You will be able to easily identify which drivers consume the most fuel through accurate Miles Per Gallon reports. Our research has found that by installing GPS Vehicle Tracking you can reduce fuel costs by 12% annually.
5. Reduce Your Fuel Costs
While better route planning and improved driver behaviour can reduce fuel consumption, you should make sure you aren’t overpaying at the pump. This can be achieved by finding a suitable fuel card for your fleet.
When it comes to fuel cards there’s a lot to consider, including site network, products available, credit terms, management tools and customer service.
Check out the benefits of fuel cards for small businesses.
6. Predict Vehicle Maintenance
Breakdowns are a major headache for Fleet Managers. Having vehicles off the road can majorly affect your productivity. You can avoid this by using the data available from Telematics to schedule vehicle maintenance. The data highlights potential issues and allow you to take action before they become serious.
7. Security Alerts
Fuel Cards and Telematics are perfect for cracking down on unauthorised usage. You can create alerts that you receive by Email or Push Notifications. You can receive alerts when fuel card transactions exceed a certain amount. Telematics alerts include when vehicles enter or leave a specific area, defined using the Geofence feature.
8. Tackle Fuel Fraud
A major concern for Fleet Managers is the risk of fuel fraud, for example an employee filling their own personal vehicle. The Fuel Card Integration feature identifies when your fuel card has been used when your vehicle was in a different location.
9. Manage Your Vehicle Inventory
Our final method to manage your fleet is to keep track of your vehicle inventory. This allows you to plan ahead when it comes to maintenance, due dates and finances. This can be achieved by making use of the Due Dates dashboard in our Vehicle Check App. You can manage your fleets Annual Test, Tax Due, Service Due & Insurance Due dates
If you want to know more about how effective fleet management systems can benefit your business, get in touch with our team today.