Regardless the size of your fleet, recording your employees working hours using a Driver Timesheet Report is essential.
In this blog post, we will discuss Driver Timesheets, the importance of using them and why using a fleet management tool is an effective method.
What is a Driver Timesheet?
A timesheet is a table used to track employees working hours during a certain period.
Businesses with vehicles will use Driver Timesheets to record how long each employee has spent driving.
Timesheets are essential for managing payroll and can help with setting fleet management budgets.
Drivers are also bound by law to not exceed a certain amount of hours driving, using a Driver Timesheet can be effective for tracking this.
Why Timesheets matter when optimising your fleet?
As mentioned above, drivers can only drive for so long before they have to rest.
This is to ensure the safety of all road users.
Thanks to Vimcar, we have a breakdown of the rules for EU and Britain.
- Drivers are allowed to drive a maximum of 9 hours in a day. This is extendable to 10 hours twice a week.
- Maximum of 56 hours of driving in a week.
- Drivers must not exceed 90 hours of driving in any two consecutive weeks.
- Drivers are entitled to at least 11 hours of rest every day and 45 hours of unbroken rest period every week.
- After driving for 4 hours 30 minutes, drivers must take a break or breaks of at least 45 minutes. Drivers must also take a weekly rest after six consecutive 24-hour work periods.
Using Driver Timesheets, you can keep track of the number of hours your employees are driving to ensure of road safety compliance.
Driver Timesheet Reports
Using Velocity Fleet you can create your own custom driver timesheet reports.
Velocity is the all-in-one management tool for Fuel Cards, GPS Vehicle Tracking, Vehicle Cameras and Vehicle Checks.
The beauty of creating this report is that after you create one, you are prompted to schedule the report.
This means it will be emailed to you on the frequency you request.
Alongside this, you can also export the report to Microsoft Excel.
Get a step-by-step guide on creating Driver Timesheet Reports.
Daily and Weekly Driver Timesheet Report
You can customise your reports in a number of ways.
The first is the date range, which can be either daily, weekly or any other number of days you wish.
This helps to save admin time and takes only a few seconds to complete.
The report tells you so much more than just the hours your employees were driving. Other data included is;
- fuel consumption
- total driving time
- start and end times
Individual Driver Timesheet Reports
Many businesses have drivers sharing vehicles to maximise the usage and revenue potential.
If this is the case, you can incorporate Driver ID into your Driver Timesheet Reports.
This is really useful when it comes to tracking and recording mileage.
You can easily identify how many miles each employee has driven and include that in your report.
Try our demo
Discover how our GPS Vehicle Tracking incorporates Driver Timesheet Reporting by scheduling a demo.