As a Fleet Manager you will have access to lots of data and touchpoints to help you make strategic decisions. How you make use of the information available to you determines how the success of your fleet. To help you make better strategic decisions, we have detailed what we think are the top three reports every Fleet Manager needs.
What is Fleet Management?
Fleet Management is the process of managing your company vehicles over their lifespan. This process includes purchasing, maintenance, tracking and fuel management. At the end of a vehicles lifespan, your plan includes a clear replacement process.
1. Miles Per Gallon
When it comes to your vehicles, efficiency is hugely important. It can be measured in many ways, one of the most valuable is Miles Per Gallon. This is the distance, measured in miles, that your vehicle travelled per gallon of fuel. The higher a vehicles MPG, the more fuel efficient it is.
Having access to this data is hugely important. You can use it to identify drivers that aren’t efficient and are potentially using more fuel than required due to their driving performance. By identifying these drivers you can then put steps in place to provide training, ultimately improving their MPG score. As their score increases they will be using less fuel, reducing their fuel spend.
Reduced fuel costs isn’t the only benefit. You will have upskilled your driver through training and could potentially increase the lifespan of your vehicle.
2. Performance Metrics
The second report every fleet manager needs relates to the performance of both drivers and vehicles. Telematics and GPS Vehicle Tracking enable you to proactively monitor the performance of both and identify areas for improvement. Some of the reports you should monitor are;
- Harsh Acceleration
- Harsh Braking
- Harsh Cornering
By responding to the data in these reports you can take necessary action to ensure the safety of their vehicles and protect the reputation of your business.
3. Asset Utilisation
Investing in your fleet isn’t cheap, so it’s important you get the most out of your vehicles to maximise ROI. Tracking average hours of use or miles per day can help prevent maintenance and maintain a sustainable fleet size.
Over the space of a few months you will discover if any of your vehicles are under utilised. You can then make the decision to use the vehicle more or sell. You might also find out that the size of your fleet is not big enough to meet demand.
Although it’s difficult to measure, assess utilisation can help to avoid costly expenses or unplanned downtime.