Fuel Cards For Fleet Vehicles

In the world of fleet management, one of the most important aspects is managing fuel expenses. With a large number of vehicles in operation, keeping track of fuel consumption and costs can be a daunting task. This is where fuel cards come in.

Fuel cards are specialised payment cards that are specifically designed for use by fleet vehicles. They work much like credit or debit cards, but with added features and benefits tailored to the needs of fleet managers. In simple terms, they are  cards that allow drivers to purchase fuel at authorised fuel stations without using cash or personal credit cards.

Fuel cards offer numerous advantages for businesses with a sizable fleet.

What Are Fuel Cards?

Fuel cards, also known as fleet cards or diesel cards, are specialised payment cards that are used to purchase fuel for vehicles. They are issued by fuel companies and can be used at designated fuel stations to pay for fuel and other related expenses such as maintenance, repairs, and toll fees.

In recent years, the use of fuel cards has become increasingly popular among businesses with a fleet of vehicles. These cards offer numerous advantages for fleet management which makes them an essential tool in streamlining operations and reducing costs.

Fuelwise Fuel Cards

Benefits of Using Fuel Cards for Fleet Vehicles

Fuel cards have become an essential tool for fleet management due to the numerous benefits they offer. In this section, we will delve into three major advantages of using fuel cards for fleet vehicles – cost savings, improved record keeping, and increased security.

Cost Savings

One of the most significant benefits of using fuel cards is the potential cost savings they provide for businesses that manage a large fleet of vehicles. Fuel cards allow companies to set limits on how much fuel can be purchased by each vehicle or driver. This helps prevent unauthorized purchases and ensures that only necessary fuel expenses are being charged.

Moreover, fuel card providers often negotiate discounted rates with specific fuel stations or brands, allowing businesses to save even more money on their overall fuel costs. Additionally, many fuel card companies offer detailed reports and analytics that enable managers to identify any inefficiencies or discrepancies in their fleet’s fuel usage, leading to further cost-cutting opportunities.

Improved Record Keeping

Another significant advantage of using fuel cards is the streamlined record-keeping process it provides for fleet management. Traditional methods such as paper receipts or credit card statements can be tedious and time-consuming when managing a large number of vehicles.

With a fuel card system in place, all transactions are automatically recorded in one central location, making it easier for managers to track expenses accurately. These records also include important details such as date and time stamps, mileage logs, and vehicle/driver identification numbers.

Not only does this save time and reduce the risk of human error, but it also provides a more transparent and organized way to manage fuel expenses.

Increased Security

Fuel card providers offer various security measures that help protect businesses from fraudulent activity or misuse of their fleet’s fuel cards. For example, most fuel card companies allow managers to set purchase restrictions, such as limiting purchases to specific locations or times of day.

Some providers even offer real-time tracking, allowing managers to monitor their fleet’s fuel usage in real-time and quickly identify any unauthorized transactions. Additionally, fuel cards eliminate the need for drivers to carry cash or credit cards for fuel purchases, reducing the risk of theft and fraud.

Assessing Your Fleet’s Needs and Usage

Before choosing a fuel card for your fleet, it is important to first assess the specific needs and usage of your vehicles. This will help you understand which features and benefits are essential for your fleet management. The following factors should be considered when assessing your fleet’s needs and usage:

Frequency of Fuel Purchases

The first step in determining the right fuel card for your fleet is to analyze how often your vehicles require refueling. If you have a large fleet that requires frequent refueling, then a fuel card with a high credit limit and multiple locations would be more suitable.

Distance Covered

Another crucial factor to consider is the distance covered by your vehicles on a regular basis. If your fleet travels long distances or operates across multiple states, then opt for a fuel card that offers nationwide coverage.

Type of Fuel Required

Depending on the type of vehicles in your fleet, you may need different types of fuel such as diesel or unleaded. Make sure the chosen fuel card provides access to the required type of fuel at most stations.

How To Get A Fuel Card?

Applying for fuel cards is a simple process that can be completed in a matter of minutes.

Simply complete the form below and a member of the team will be in contact.


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    Dominic Dysart
    Why our customers choose Fuelwise
    VES Transport

    VES Transport

    “I have been using Fuelwise fuel cards for many years and both the product and level of service is exceptional. To manage my business daily I use Velocity to monitor fuel spend and transactions and e-Route helps my drivers find any of the thousands of sites available with the Fuelwise fuel card. My Account Manager is always on hand to help and goes the extra mile to ensure everything is running smoothly”.

    MDE Installations

    MDE Installations

    “Fuelwise is very customer focused and were able to provide what I needed for this project where others couldn’t. The e- Route app helps our engineers find Core sites instead of Non-Core sites which helps with efficiencies and cost savings. Velocity is well managed, and I can create plenty of reports and my Account Manager is always on hand to help. With GPS Tracking built into Velocity I can view distance travelled, speed etc. and driver contact details without having to open another system.”

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