Fuel Cards vs Cash | The Key Differences

An ever increasing number of businesses are choosing to fuel their vehicles using fuel cards instead of cash.

But what are the key differences of fuel cards vs cash?

In this blog post, we will cover the key differences.

Cash: The Limitations

Many businesses are still using cash to purchase fuel for their vehicles.

While using cash can be convenient, there are many drawbacks and limitations.

1. Vulnerable to Fraud and Theft

Although flexible using cash exposes you to the potential of fraud and/or theft. There is next to no protection or security as once cash has been stolen it is unlikely to be returned. Cash can also be misused to fuel other vehicles that are not business related. Fuel cards offer increased security due to limits and minimising use to strictly fuel, with all transactions stored online.

2. Increased Admin Time

When using cash to purchase fuel you will have to collect all of your receipts if you are VAT registered and wish to reclaim it. This will take a considerable amount of time especially if you have multiple vehicles. When using a fuel card you receive a VAT approved invoice which massively reduces the time spent doing admin.

3. No Savings

When paying for fuel using cash you will be paying the price displayed on the forecourt. However, when using a fuel card you will benefit from savings compared to the pump prices.

4. Lack of Monitoring

As mentioned above, when using cash you will not be able to monitor what vehicles were refuelled. This means you won’t be able to track how efficient your drivers are when it comes to fuel. This can lead to using more and spending more on fuel than required.

5. Access To Cash

Organisations such as emergency responders or takeaways may not always have access to cash. Therefore, fuel cards are a great alternative.

What Is A Fuel Card?

A fuel card is a method of payment for fuel that is similar to a credit or debit card.

They are purpose-built for purchasing fuel and due to this offer features such as transaction limits and product selection.

How Do Fuel Cards Work?

Fuel cards are available to use at selected sites as part of a fuel card network. The Fuelwise Fuel Card is accepted at over 5,000 fuel stations across the UK and Ireland.

When a driver uses their card, the data is automatically uploaded to a fleet management system. Businesses can then monitor this data, create reports and manage their fuel cards.

A fuel card offers many more benefits versus cash, as well as credit cards.

Fuel Card Benefits

Just like cash, using a fuel card offers great flexibility for businesses. There are many other fuel card benefits which we have listed below:

  • Reduction in fuel costs
  • VAT approved invoices
  • Automated reporting system
  • Reduced admin
  • Increased security and prevention of fraud
  • Online Management Tools
  • Monitor filling patterns
  • Fleet Efficiency and accurate MPG reporting
  • Reduce internal administration costs

How To Get Fuel Cards

If you wish to move your fuel purchasing away from cash and to fuel cards then simply complete the form below.

By completing the form you will have taken the first step towards getting fuel cards.

Once received our team will contact you to discuss the next step.


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    Why our customers choose Fuelwise
    VES Transport

    VES Transport

    “I have been using Fuelwise fuel cards for many years and both the product and level of service is exceptional. To manage my business daily I use Velocity to monitor fuel spend and transactions and e-Route helps my drivers find any of the thousands of sites available with the Fuelwise fuel card. My Account Manager is always on hand to help and goes the extra mile to ensure everything is running smoothly”.

    MDE Installations

    MDE Installations

    “Fuelwise is very customer focused and were able to provide what I needed for this project where others couldn’t. The e- Route app helps our engineers find Core sites instead of Non-Core sites which helps with efficiencies and cost savings. Velocity is well managed, and I can create plenty of reports and my Account Manager is always on hand to help. With GPS Tracking built into Velocity I can view distance travelled, speed etc. and driver contact details without having to open another system.”

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