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What Is A Fuel Card? [2024]

What Is A Fuel Card?

A fuel card is a method of payment used businesses to purchase fuel, with methods to track spend, limit usage and file fuel expenses more efficiently.

Fuel cards are used exclusively for fuel and associated products, for example, car wash.

Fuel Card Features

Whereas credit cards will charge interest, fuel cards provide interest free credit.

Fuel cards provide extra control and security, with the ability to set product restrictions and limits, for example, how many litres can be purchased and the number of times they can be used in a set period of time.

They are increasing in popularity every year, with more and more businesses turning to them as their method of fuel payment. This is due to the associated cost savings and security features. Fuel cards are seen as the most cost effective method of fuelling your fleet, helping to improve fleet management plus simplify expenses.

The Fuelwise Fuel Card provides access to over 5,250 fuel stations across the UK and Ireland, the largest fuel card network of any provider.

How Do Fuel Cards Work?

A fuel card is as easy to use as a credit or debit card. Your driver will provide the cashier with their fuel card and the transaction will then be recorded. As the invoices are VAT approved, your drivers will not need to keep copies of the receipts. Not only does this improve your expense process, it makes your VAT reclaim a whole lot easier.

In a separate blog post we cover how do fuel cards work in further detail.

How Can My Business Save Money By Using Fuel Cards?

Using a fuel card to purchase company fuel ensures that you pay the best price at all times. As one price is valid at all sites there is no need to drive around searching for the cheapest site.

The process of using fuel cards is also easier for your drivers. They won’t have to be reimbursed for purchases as the fuel card transactions are invoiced directly to the business. This means that your drivers finances remain safe and unaffected.

No matter the number of vehicles in your fleet, the introduction of fuel cards will have an immediate impact on the bottom line.

Fuel cards also save a lot of time when it comes to admin as less time is spend doing VAT reclaims or monitoring employee spend. Invoices come VAT approved and using the online portal you can quickly run reports and check each drivers fuel spend.

What Are The Main Benefits Of A Fuel Card?

Fuel cards provide many benefits, such as cost savings, VAT approved invoices, high quality fuel, increased security, and the ability to link with Telematics systems.

Now that you are aware of how fuel cards work, the next step is to choose a fuel card that is perfect for your business. You can find out more about the Fuelwise Fuel Card for Ireland or the UK  and discover the range of benefits you will receive.

Other fuel card benefits include;

  • Discount fuel prices
  • Reduction in fleet management costs
  • Increased security and prevention of fraud
  • Free Online Management Tools
  • Monitor filling patterns
  • Fleet Efficiency and accurate MPG reporting
  • Reduce internal administration costs
  • Simple invoicing with clear VAT separation
  • No interest on purchases
  • No need for receipts
  • GPS Vehicle Tracking & Fuel Card Integration

Who Can Get A Fuel Card?

All businesses with company vehicles are eligible to apply for fuel cards.

Whether you have 1 vehicle or 100, you will instantly notice the benefits of fuel cards in either cost savings, increased security or time saved doing admin.

Thousands of businesses across the UK and Ireland are using Fuelwise Fuel Cards today to fuel their vehicles.

How Do You Use A Fuel Card?

To use a fuel card follow these instructions;

  • Select a fuel station on our network using our online fuel card site finder
  • Fill your vehicle with fuel
  • Present your Fuelwise Fuel Card to the cashier
  • You will be asked for your PIN and if you wish to record mileage
  • The shopkeeper will hand your back and your transaction is complete

Recap

A fuel card is a method of payment used by businesses to pay for their fuel, rather than using cash or credit cards. They offer benefits such as price savings plus increased security. Businesses in the UK and Ireland are eligible to apply for fuel cards which are used by presenting the card to the cashier.

How To Apply For Fuel Cards

You can apply for fuel cards by completing the form below.

Once received a member of our team will contact you.

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Dominic Dysart
Why our customers choose Fuelwise
VES Transport

VES Transport

“I have been using Fuelwise fuel cards for many years and both the product and level of service is exceptional. To manage my business daily I use Velocity to monitor fuel spend and transactions and e-Route helps my drivers find any of the thousands of sites available with the Fuelwise fuel card. My Account Manager is always on hand to help and goes the extra mile to ensure everything is running smoothly”.

MDE Installations

MDE Installations

“Fuelwise is very customer focused and were able to provide what I needed for this project where others couldn’t. The e- Route app helps our engineers find Core sites instead of Non-Core sites which helps with efficiencies and cost savings. Velocity is well managed, and I can create plenty of reports and my Account Manager is always on hand to help. With GPS Tracking built into Velocity I can view distance travelled, speed etc. and driver contact details without having to open another system.”

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