How To: Create Private Mileage Reports

In this blog post you will learn how to create Private Mileage reports using Velocity Fleet.

What is Private Mileage?

Private Mileage refers to the distance travelled for purposes other than work.

As an employer providing use of vehicles for use other than work, you need to remain HMRC compliant.

This can be achieved using GPS Vehicle Tracking as it can record the following information automatically:

  • Type of trip (business or private)
  • Mileage information
  • Date and locations

What are Private Mileage Reports?

Private Mileage reports only display the data from trips that were marked as private, they will not include data on trips related to official work purposes.

The report will provide the route taken, date and time, plus the total mileage driven.

Further below you will find a guide to create your own private mileage reports using Velocity Fleet.

What is Velocity Fleet?

Velocity Fleet is an online account management system that is used to manage your Fuel Cards, GPS Vehicle Tracking, Vehicle Cameras and Vehicle Checks.

This platform is available on all web and mobile devices, enabling you to manage your fleet anywhere, anytime.

How To Create Driver Harsh Cornering Reports

Below you will find a step-by-step guide to create driver harsh cornering reports using Velocity.

1. Login to Velocity Fleet

Begin by logging into your Velocity Fleet, available here.

If you require access to your Velocity account, please contact your Account Manager on (ROI) 081 8181 810 or (NI) 028 7032 7800.

2. Select Vehicle Tracking

After logging in select Vehicle Tracking on the home screen.

GPS Vehicle Tracking Reports

3. Select Standard Reports

After reaching the Vehicle Tracking dashboard, select Standard Reports.

4. Select Private Mileage

Once the screen loads you will be presented with numerous options, you want to click on Private Mileage.

private mileage reports

5. Select Your Drivers

The first step of the report is to select your drivers.

You can select from Individual Drivers, Driver Groups or All Drivers.

An option to choose previously saved reports is also available.

6. Select Date Range

Now you need to select your date range.

The preset dates are Today, Yesterday, Previous 7 Days, Previous 30 Days or Previous 3 Months.

You can create a custom date range using Start Date and End Date options.

7. Save Report

The final step is to save your report.

Once saved, you will have the option to download it.


With this guide you will be able to create your private mileage reports using Velocity Fleet.

Using this report you can quickly find out the total number of miles driven outside of working hours or that weren’t for work purposes.

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    VES Transport

    VES Transport

    “I have been using Fuelwise fuel cards for many years and both the product and level of service is exceptional. To manage my business daily I use Velocity to monitor fuel spend and transactions and e-Route helps my drivers find any of the thousands of sites available with the Fuelwise fuel card. My Account Manager is always on hand to help and goes the extra mile to ensure everything is running smoothly”.

    MDE Installations

    MDE Installations

    “Fuelwise is very customer focused and were able to provide what I needed for this project where others couldn’t. The e- Route app helps our engineers find Core sites instead of Non-Core sites which helps with efficiencies and cost savings. Velocity is well managed, and I can create plenty of reports and my Account Manager is always on hand to help. With GPS Tracking built into Velocity I can view distance travelled, speed etc. and driver contact details without having to open another system.”

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